Last week, we hosted a Webinar to ask businesses if their IT department is really ready for a ransomware attack.

Over 50% of businesses will be victim of Ransomware in 2022, and the average bill to rectify an attack, considering downtime, people time, device cost, network cost, lost opportunity, ransom paid, and more… will be over £1.3m!

Did you miss it? Or would you like to watch it again? Well, the good news is that we recorded it and you can check it out here:

Your Questions, Answered.

A sign of a good webinar is the quality of the questions asked at the end. We had too many questions to be able to answer them all in the time allowed so James and Kosta have answered anything we didn’t have time for during the session.

Remember, if you you would like to find out more about Sophos MTR, have any questions around cybersecurity or need advice for your IT team, please reach out to James directly, [email protected], or call one of the team 01235 433900

What about false positives within Powershell and ps1 files, repositories like PSGet, NuGet etc – these constantly get flagged in our org with Defender Endpoint!

We would suggest if these are trusted internal tools they should be excluded from Scanning based on their HASH values or path. If these are dynamic libraries then in Sophos central we would create a policy for staff allowed to use these system tools and restrict all other user access to these tools.

How much Sophos will be responsible in case of a Ransomware attack?

If your business only has the Sophos Endpoint products, firewalls or email products in the case of an attack Sophos will provide remote support but hold no responsibility as the configuration and management of the platform is the responsibility of the business. However if the MTR service is in use then the business does have a level of protection from Sophos and the remediation services are covered under your contract.

How do we get the board to take cybersecurity seriously? We’ve covered the basics in terms of controls, but anytime I try to increase budget to add additional controls – it gets pushed back.

The best option to get senior management / board to take ownership of cyber security and cyber insurance is to use the scare factor of examples like our cyber victim where all senior management, directors and the board where removed from their posts under gross negligence as part of the work that took place to recover the business. Many of these have struggled to get new roles following the merger of the business because of the legacy association with such a large scale failure.

What are the biggest cybersecurity threats right now?

The biggest threat remains ransomware and this continues to appear in different forms and flavours but ultimately the goal remains the same and that is to disrupt system usage.

Am I spending enough, appropriately on information security-related tools and controls? (Is there a network security or information security tool I should buy?)

There is no golden figure for how much to spend on protection but what you need to do is take a risk based assessment on what protection you have in place and make sure you are covering the full stack and have a solution in place for every risk in the system.

Not convinced that cyber insurance provides any real cover

Cyber Insurance is only going to work for you and your business if you have the right tools in place to protect the business in the first place as with car insurance they wont pay out if you are negligent , it is up to you and your business to make sure you have the correct protection in place.

Who would you recommend in terms of cyber security insurance providers?

We don’t directly recommend providers.

If you have someone in your team who is a disgruntled Employee and may be leaving the company and they leave a logic bomb on your network without you knowing it would Cyber Security Insurance cover this or would it then be void as its happened within your own team? What would be the legal response to this?

This is a very loaded question. In most cases, Cybersecurity Insurance will protect against this provided you have all other requirements in place. If however this disgruntled employee was part of your security team, that may raise questions around your employee vetting process and you may need to lean on your employee terms and conditions, specifically your computer misuse act should you need to follow up with legal proceedings.

Is the standard Sophos Endpoint not enough either?

We would recommend Sophos Intercept X as a minimum for protection in 2022.

Are there any courses that you would recommend for Cyber Security specialisation?

We would recommend you look at CISSP and then anything linked to business solutions you have in place.

Are the MTR team UK based?

Sophos MTR is a global follow the sun team. There is a UK team as part of this but to enable truly 24/7 support this is covered by a global team.

How do we get the board to take cybersecurity seriously? We’ve covered the basics in terms of controls, but anytime I try to increase budget to add additional controls – it gets pushed back.

The best option to get senior management / board to take ownership of cyber security and cyber insurance is to use the scare factor of examples like our cyber victim where all senior management, directors and the board where removed from their posts under gross negligence as part of the work that took place to recover the business. Many of these have struggled to get new roles following the merger of the business because of the legacy association with such a large scale failure

For us, the major deficiency we see today is not with attacks via known end points or servers but the chances of unknown devices being attached to our networks. This is an area which I feel very few companies or vendors are addressing well and cost effectively so I’d love to know if this is an area you guys both Planet and Sophos are investigating/investing in?

There are a number of NAC product’s that have surfaced over the years to try and fill this gap. What we are seeing the the solution for most business now is to terminate all VLAN’s on the firewall and use the synchronised security aspects of the Sophos XGS firewall to remove unwanted network traffic in controlled sectors, with only trusted devices being able to route traffic.

Is webinar recorded?

Yes, you can watch it here: https://youtu.be/qLPPw4kndy4

This week, we hosted a Live Demo Webinar based all around using Microsoft Teams as a Unified Communications Platform to replace your existing phone system. We have never had more interest in the build-up for one of our webinars, and the actual event did not disappoint!

We had well over 100 businesses join, many with multiple people to see the power of Direct Routing for Microsoft Teams.

Our experts, Farah Nazir-Chapman and James Dell demonstrated the platform to show just how powerful this tool it. Not only can it completely replace your existing phone system, but they also showed how it can save your business money too.

Did you miss it? Or would you like to watch it again? Well, the good news is that we recorded it and you can check it out here:

Your Questions, Answered.

A sign of a good webinar is the quality of the questions asked at the end. We had 65 questions before we had to call time, otherwise we would have been there all day! What’s more, sometimes on these webinars, you see a drop off towards the end. 98% of the attendees stayed until the last question was answered.

Did you miss some of the answers? Good news. We have compiled them all, merged a couple and got James & Farah to answer them again.

Remember, if you you would like to find out more about Microsoft Teams, or if your questions are not answered below, please visit our Direct Routing For Teams webpage. You can also reach out to your Planet IT account manager, call 01235 433900 or email [email protected]

If I get a call to my mobile from someone dialling my company number rather than my mobile direct is there a way of ID’ing this?

If I get a call to my mobile from someone dialling my company number rather than my mobile direct is there a way of ID’ing this?

We have a switchboard where we have on the 1st level with 9 option then on some of them we have another menu can the team PBX do this?

Yes, it can do two levels of an IVR/ Automated attendant

Voicemail – can you receive the voicemail on an email?  (So you can forward it to somebody else)

Yes, voicemails come in via the Teams app and you can set them to also be delivered to Email in the form of a WAV attachment. Which can be forwarded on.

Can you set up hunt groups on teams and can you setup timer so if one department don’t answer within 1 min it will auto call the next group

Yes, You can configure the call queues to fail over to another queue should the one they enter not be able to take the call.

Hello – thank you for this very helpful introduction! Do you have guidance available on a document? Looking for something that could be made available to our employees about all the features available. Thanks.

We do have documentation we can share, if you reach out to your Planet IT account manager, they will be able to assist you with getting access to our documentation.

Can we configure automatic message for Unknown or Hidden number to say we’re not answering call from them?

Yes we can route the call to a message.

Hi, is there feature parity between Teams on Windows and macOS? We are exclusively macOS, are there any caveats to note?

Between the desktop versions of Teams there is now very little in the way of feature difference, with most updates hitting both MacOS and Windows on the same day or same week. The major differences are between Windows and iOS and Android, however this game is also reducing.

Does the caller get notified that the call will be transcribed? Do you foresee any privacy issues with this feature?

The caller does not get notified when the call is being transcribed, however there is no legal obligation to do so as it does not fall under call recording as its purely a record of the call and not a live recording. If you wish to record a call a user would be notified.

I’m mainly interested in how this would integrate with our current DDI’s etc. is this something you are going to cover?

Planet IT work “port” your existing DDI numbers onto the direct routing for Teams platform.

Are Teams physical handsets available?

Yes you can get a range of physical devices that are Microsoft certified for Teams and your account manager can share additional information on these and which versions would suit your needs including the Teams Rooms equipment.

CLI – what options are there for the numbers I can present?  (Rarely in a call centre environment do you want to present the ddi of the agent.)

We activate SIP CLI flexibility, so during the set up we liaise with you and ask which telephone numbers you would like to be presented, this can be either the “bearer” (main number) or a DDI

Are you able to choose the data residency for data such as the transcribed calls (to be in the EU)?

Yes as with Microsoft 365 data residency is chosen at a tenant level as is set for the whole of your Microsoft 365 estate, adding Teams voice does not change this.

Can existing DDIs be moved over to the Teams phone system?

Yes, your existing numbers can be ported onto the direct routing for reams platform. This does depend on your contractual status and porting agreements being in place.

Can you transfer calls to people who exist in a different 365 tenant?  Plus, can you block premium rate, international and other expensive services?  Thank you.

Calls can be transferred out to any number however Teams to Teams tenant calls require both sides to have a valued voice licence.

Can the system cover hunt groups and overflow groups?

Yes, you can have hunt groups and these can overflow to additional groups or voicemails

Can you record calls?

Calls can be recorded via our call recording partner.

Hi all, are you recording the webinar?

Yes, you can view the recording HERE

Numbers – Are there any restrictions to numbers you can port into the teams PBX?  How many countries are there local numbers available in?

We can port in international numbers and we have the ability to offer new international DDI numbers. Due to the different porting process and some country restrictions please contact us to discuss this further to ensure that the porting agreements and number availability can be provided for the specific locations required.

Are there other additional costs? Call recording?  Office 365 add ons?

Call recording is sold as a separate system, we can provide you quotations for these systems based on your specific needs. In terms of the Microsoft 365 licences their is a single add on which can be added to any Business , E or F Plan.

Is the voice license on your system effectively a bolt-on to Microsoft 365 E3?

The system is an add on licence to Microsoft 365 subscription, there are several options for the bolt on depending on your use case and business type.

Are there any additional paid options for multi-tiered IVR

There are options available, please contact us to discuss this requirement further.

What if our organisation has the full MS 365 integration? Would we still be able to use Planet IT for this phone integration?

Planet IT’s Microsoft DRFT can be added to any existing Office 365 subscription

Are offices in different countries all covered under the same system and can we have different phone numbers for each different office location?

Yes

What is the teams mobile app version experience like?

The Mobile application of Teams has near feature parity with the desktop version and allows you to make a receive calls seamlessly while on the move.

Mobile app – is there a separate Teams PBX app or is it built into the normal app?

The application used on the Mobile side of Teams is the same all that happens is the dial pad is added to the call screen.

Another way of asking that is what is required for your system by way of additional Microsoft licensing if we have MS 365 E3 licenses already?

If you already have a E/Business of F licence you need to add the Microsoft Voice licence, which is provided as part of the service this is then backed off by Gamma for the SBC and voice access

If I get a call to my mobile from someone dialling my company number rather than my mobile direct is there a way of ID’ing this?

The incoming call will be received via the Teams app and therefore will present as a “teams” call rather than a normal mobile call.

Can we configure automatic message for Unknown or Hidden number to say we’re not answering call from them?

Yes we can route the call to a message.

Does the caller get notified that the call will be transcribed? Do you foresee any privacy issues with this feature?

The caller does not get notified when the call is being transcribed, however there is no legal obligation to do so as it does not fall under call recording as its purely a record of the call and not a live recording. If you wish to record a call a user would be notified .

Are Microsoft Teams physical handsets available?

Yes you can get a range of physical devices that are Microsoft certified for Teams and your account manager can share additional information on these and which versions would suit your needs including the Teams Rooms equipment.

Are there published rates for international calls to landlines and mobiles?

A SIP international tariff is available, please contact your account manager.

Is it possible to pick up a call from a team members phone? When they are away from their desk?

Yes this is possible via either a quick pick up command or via delegation.

How do hardware desk phones integrate?

Microsoft Teams requires a Teams certified handset , we can provide you information of the ones currently on the market. Reach out to your Planet IT account manager for more information.

Can existing DDIs be moved over to the Teams phone system?

Yes, your existing numbers can be ported onto the direct routing for Teams platform. This does depend on your contractual status and porting agreements being in place. We require a customer letter of authority (CLoA)

Can you describe the process for arranging current numbers and DDI’s that are in use to be ported to Teams please?

Depending on your incumbent provider, we request that you complete a CLoA (customer letter of authority) and providing that a porting agreement is in place we simply port the numbers onto the direct routing endpoint.

Numbers – Are there any restrictions to numbers you can port into the teams PBX?  How many countries are there local numbers available in?

This is subject to the range required and the countries requested. Please contact your account manager to allow us to investigate this for you.

Are there other additional costs? Call recording?  Office 365 add-ons?

Please contact your account manager regarding call recording costs as this is costed based on the number of users required and whether you require just audio recordings or to capture screen sharing/meetings and chat

Are offices in different countries all covered under the same system and can we have different phone numbers for each different office location?

This is achievable, you can have one platform for all users and select different geographic telephone numbers.

Are there published rates for international calls to landlines and mobiles?

Yes, please contact your account manager for a SIP international rate card

Is it possible to pick up a call from a team members phone? When they are away from their desk?

Yes this is possible via either a quick pick up command or via delegation.

Is there a minimum requirement of broadband speed, as some users that live in rural or poor broadband areas might be affected?

2.5Mbps is the recommended minimum connection speed for a user on Microsoft Teams.

Can Teams be plugged into CRM systems for caller display?

Yes There are many API based integrations with CRM systems.

Is there an option for a reception console, like Mitel 5500, to have a real person filter/direct calls?

You can have an operator type handset if required, alternatively the receptionist can configure speed dials based on the users/ departments for ease of use and transferring